The Government of Ontario’s guidelines for Long-Term Care invoices can be confusing.
The Ministry of Health and Long-Term Care insists on specific procedures to claim and capture funding, so it’s important to understand how to properly invoice expenditures for your Long-Term Care Home’s Information Technology services. If done right, funding can be obtained to support your IT resources, including computers and computing devices, which includes both hardware and software.
IT funding for Long-Term Care Homes in Ontario falls under Program and Support Services, which is one aspect of the Level-of-Care Envelope Funding System.
Every year, LTC homes across Ontario receive documents that outline how to submit their expenses. The Annual Report and the Annual Report Technical Instructions and Guidelines can change from year to year. To support your financial reporting, you may be required to provide invoices, receipts and/or supporting documents to demonstrate compliance with the conditions and criteria of Level-of-Care funding.
Information Technology falls under the Program and Support Services expenditures, and meets the requirements of the Long-Term Care Homes Act, 2007 in the following ways:
- The equipment, devices, hardware and software meet the majority of residents’ needs, and are considered necessary as part of a resident’s care plan or plan of care.
- The computers and computing devices (including hardware and software) is used for the creation and maintenance of resident records and used by staff in the assessment, planning, providing, assisting, evaluation, and/or documentation of the program and support services needs.